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privacy policy

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At MyCollective GmbH (Maria-Josepha-Str. 14, 80802 München; “MyCollective”; “we”, “us”, or “our”) we take the protection of your Personal Data very seriously. MyCollective processes Personal Data in connection with our website, available at https://www.mycollective.io/ (“Website”), in order to provide the Website to you, respond to your inquiries, register and organize events for you and use cookies on our Website.  In this privacy policy (“Policy”), we provide information to you on the processing of your Personal Data in connection with our Website.

 

1. Who is responsible for the processing of your Personal Data?

 

MyCollective is responsible for the processing of Personal Data in connection with our Website.

You can find information about how to contact us in section 5 of this Policy.

 

2. For which purposes do we process your Personal Data and how long do we retain your Personal Data?

 

“Personal Data” means any information relating to an identified or identifiable natural person. This may include your name, address, email address, telephone number or date of birth, but can also include information such as your IP address, the type of your browser, websites that you have visited before you have visited our Website or your photos or video recordings.

 

We process your Personal Data for the following purposes:

  • To provide a great experience for your visitors and customers.

  • To identify your registered members (users who registered to your site).

  • To monitor and analyze the performance, operation and effectiveness of Wix's platform.

  • To ensure our platform is secure and safe to use. 

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3. When you visit our Website

 

When you visit our Website, we process the logfiles of our server to provide the Website to you, make the Website more enjoyable and ensure IT security. The Personal Data processed include (“Logfile Data”): IP address, browser, date and time of visit of our Website. You can find more information at https://support.wix.com/en/about-wix/privacy

 

We process your Logfile Data based on our legitimate interests (Article 6(1)(f) GDPR) to provide the Website to you, make the Website more enjoyable, and ensure the IT security

 

We retain the Logfile Data for the time required to ensure IT security of the Website and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

4. When you register for a MyCollective programme or event

 

When you register or when your employer registers you for the MyCollective or an event, we process the following Personal Data in order to provide the event to you (“Registration Data”): Name, title, address, email address, date of birth, bank information, and time and place of the programme or event.

 

We process the Registration Data for the performance of the contract (Article 6(1)(b) GDPR).

 

We retain the Registration Data for the time required to provide the event to you and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

5. When you participate in MyCollective events or programmes

 

We publish photos and recordings from MyCollective events or programmes on our Website which may include images and sound or video recordings from speakers and participants. We publish the photos and recordings for the purpose of informing about MyCollective events or programmes and for marketing purposes. 

 

We publish the photos and recordings only with the consent (Article 6(1)(a) GDPR) of the speakers and participants. The speakers and participants can withdraw their consents at any time. The withdrawal of consent shall not affect the lawfulness of publishing the photos and recordings before the withdrawal of consent.

 

We also publish photos of speakers of MyCollective events or pogrammes on our Website in order to give participants the option to get to know the speakers prior to the MyCollective event or programme.

 

We publish the photos of speakers only with the consent (Article 6(1)(a) GDPR) of the speakers. The speakers can withdraw their consents at any time. The withdrawal of consent shall not affect the lawfulness of publishing the photos before the withdrawal of consent.

 

We retain the photos and recordings as long as we use them for the identified purposes and the speaker or participant has not withdrawn his or her consent and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

 

6. When we use a video conference system for our events

 

We use the Zoom and Microsoft Teams video conference systems in order to carry out our events. We process the following Personal Data when using such video conference systems (“Video Conferencing Data): Account user data, event recordings, communications in chats, operation data.

 

You can manage your privacy settings in the settings of the video conference system, e.g. by using a pseudonym as your name, blurring your background or deactivating your camera or sound. We may record the event and will let you know before the recording starts.

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We process the Video Conferencing Data for the performance of the contract (Article 6(1)(b) GDPR).

 

We retain the Video Conferencing Data for the time required to provide the event to you and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

You can find more information on the processing of your Personal Data when using Zoom or Microsoft Teams here:

 

Zoom: https://zoom.us/privacy#_Toc44414842
Microsoft Teams: https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/security

 

7. When you sign up for our newsletter

 

When you sign up for our email newsletter, we process the following Personal Data in order to regularly send you our email newsletter with updated on the services and events that we offer (“Newsletter Data”): Name, email address and the content of the newsletter.

 

We process the Newsletter Data only with your consent (Article 6(1)(a) GDPR). You can withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of sending our newsletters to you before the withdrawal of consent.

 

We retain the Newsletter Data as long as you have not withdrawn your consent, and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

8. When you contact us

 

When you contact us, we process the following Personal Data to respond to your inquiry (“Contact Data”): Name, email address, phone number, any information you provide to us in your correspondence.

 

We process the Contact Data for the performance of the contract (Article 6(1)(b) GDPR).

 

We retain the Contact Data for the time required to respond to your inquiry and, where applicable, as required or permitted by statutory law, e.g. for financial statements, legal claims or archiving purposes.

 

9. When you join our MyCollective Network

 

When you join our MyCollective Network hosted by Disciple Media (MC Network), we process the following Personal Data in order to provide the MC Network, its functionalities and content therein to you (“MC Data”): Name, email address, other contact information that you provide, gender, occupation, Personal Data that you include in your MC Network profile (e.g. your bio or topics that you are interested in), your location, your clicks with regard to content on our MC Network (e.g. likes and comments), your comments, posts, content, direct messages and other content that you provide, statistical usage data (in both aggregated and personally identifiable form).

 

We process the MC Data for the performance of the contract (Article 6(1)(b) GDPR).

 

For certain purposes, consent (Article 6(1)(a) GDPR) may be required for the processing of MC Data, e.g. for providing advertisements to you or asking you to tell a friend about our MC Network.

 

We retain the MC Network Data for the time that we operate our MC Network, your active action is still available online, required to respond to your direct message, or until you have withdrawn your consent, if required.

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For more information about how Disciple Media processes your Personal Data in connection with our MC Network for its own purposes, including the use of cookies on our MC Network, please review the privacy policy of Disciple Media available at https://www.disciplemedia.com/privacy-policy/ 

 

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10. When we use cookies

 

We place small data files called cookies on your device to ensure that the Website functions properly, to track how you use our Website and to improve our Website. Cookies are small text files that are saved on your computer or mobile device when you visit the Website.

 

For more information, please visit www.allaboutcookies.org.

 

We use the following categories of cookies on our Website:

 

  • Strictly Necessary Cookies:  These cookies are essential in order to enable you to move around the Website and use its features. These cookies will be dropped and used even if you do not consent to the use of cookies.

  • Function Cookies: These cookies allow our websites to provide specific functions, e.g. to remember the choices you make (such as your chosen language) to provide a more personalised online experience.

  • Performance Cookies:  These cookies collect information about how you use the Website, e.g. which pages you go to most often, in order to improve how the Website works.

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You have the control over the use of cookies on our Website. Strictly necessary cookies are necessary to provide the Website to you. We use such cookies without your prior consent. All other cookies are dropped after you have consented via the cookie management tool on our Website. You can change your cookie settings and withdraw your consent at any time, e.g. by deleting the cookies or declining them in the cookie settings[A12] . If you do not accept all cookies or withdraw your consent, you may still browse the Website; however, in this case you may not be able to use the full functionalities of the Website.

 

 

11. How do we disclose Personal Data?

                              

We will only disclose your Personal Data to third parties as described below.

 

11. A) Data processors

We may disclose Personal Data to third party service providers for the purpose of conducting our business and providing our Website to you. We have carefully selected these service providers and entered into data processing agreements, if required by applicable law.

 

11. B) Contract partners

We may disclose your Personal Data to other data controllers who process Personal Data for their own purposes, as far as this is necessary for the execution of the contract or the provision of services to you. Our contractual partners may use the Personal Data only for the purpose for which we have disclosed them. The disclosure of your Personal Data is carried out for the performance of the contract (Art. 6(1)(b) GDPR) or based on legitimate interests (Art. 6(1)(f) GDPR).

 

11. C) Legal obligation

Otherwise, we will only disclose your Personal Data to other data controllers that process the Personal Data for their own purposes if necessary and permitted by applicable law. We may disclose your Personal Data to third parties when obligated or permitted to do so by law and in order to investigate, prevent, or take action regarding suspected, or actual unlawful activities.

 

11. D) International data transfers

Some of the recipients of your Personal Data listed above may be located in countries outside the EU/EEA that do not offer the same level of protection with regard to Personal Data as required in the EU/EEA and where there is no adequacy decision by the European Commission. In that case we will ensure an adequate level of data protection by appropriate safeguards, e.g. EU Model Clauses or BCR certification. If you would like to obtain a copy of the safeguard that we use, please contact us (see Section 5 for contact details).

 

11. E) What are your statutory rights?

You have the following rights regarding your Personal Data in certain circumstances and subject to the associated preconditions as set forth under the General Data Protection Regulation:

 

11. F) Right of access

You may ask us to confirm whether we are processing your Personal Data and, if so, to provide you with a copy of that Personal Data (along with certain other details).

 

11. G) Right to rectification

If the Personal Data we hold about you is inaccurate or incomplete, you are entitled to ask for rectification or completion.

 

11. H) Right to erasure

You may ask us to delete or remove your Personal Data in some circumstances, e.g., if you believe we no longer need it or if you withdraw your consent (where applicable).

 

11. I) Right to restrict processing

You may ask us to restrict the processing of your Personal Data in some circumstances, e.g., if you object to us processing it.

 

11. J) Right to data portability

You have the right to obtain Personal Data you have provided to us in a structured, commonly used and machine-readable format for reuse under certain circumstances.

 

11. K) Right to object

You may ask us at any time to stop processing your Personal Data, and we will do so under appropriate circumstances, if we (i) rely on legitimate interests to process your Personal Data, except if we can demonstrate compelling legal grounds for the processing, or (ii) process your Personal Data for direct marketing.

 

11. L) Rights in relation to automated decision-making and profiling

You have the right not to be subject to a decision when it is based solely on automated processing, including profiling, and it produces a legal effect or similarly significantly affects you unless such profiling is necessary for entering into, or the performance of, a contract between you and us.

 

12. How can you contact us?

 

If you have questions or concerns regarding this Policy or our privacy practices, please contact us under:

 

MyCollective GmbH

Maria-Josepha-Straße 14

80802 München

Phone: +49 176 10101060 

Email: info@mycollective.io

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